[library-media] Cataloging

Kim Hanson khanson at btsb.com
Thu Dec 10 14:24:17 MST 2009

I agree with Caryn.  There are more than a few ways to get them.  However, if you don't order from a couple of the companies, they will delete your account.  Most of the vendors do a great job with their MARC records unlike ten years ago or so.  I think Follett is the only wholesaler who charges for their MARC records but I may be mistaken.  Most do not as you are able to download them once your order ships.  I know we offer the download for free but if you want the cd there is a charge.  But with the download procedures these days it is so easy.  Most of the vendors have you download the file to your desktop and then you simply open your circulation system and import from the desktop.  If any of you have a problem with downloads, feel free to call me.
Kim Hanson
Mountain Division Sales Manager
Bound To Stay Bound Books
800-637-6586, ext 3539
217-370-9953 cell phone
khanson at btsb.com 

>>> "Caryn McGinty" <mcgintyc at grandschools.org> 12/10/2009 2:11:38 PM >>>

Just wanted to write in response to the following question proposed by
Marney's question (posted below):

I get MARC records in a variety of ways. For example: 

Some newer books - especially those marketed to libraries - contain the
information on the copyright page, usually a little more than halfway
down. They suggest the subject headings, call number and summary. I love
those publishers.

Many companies that sell to libraries also sell (or give away) MARC
records. Follett/Titlewave, for example, offers them for 11 cents per
book. I think Permabound offers them for free.

Many circulation programs also have a ZMARC (Z39.50) feature which
allows you to download MARC records from a variety of libraries for
free. I usually search first by ISBN number (so I know the edition is
the same as the one in my hand) and, if that doesn't work, then by
title/author. We use Sagebrush here and it allows you to do that, but I
think it's a fairly common feature. You can often find it under the
cataloging tab (if your program has one). Or ask customer support and
they can talk you through it. I had to manually add a bunch of libraries
before it would search their catalogs, and for that I definitely needed
guidance from customer support.*

When those methods don't work and I still need MARC records I can
usually find them online. My go-to place is the Follett/Titlewave site
at http://www.flr.follett.com/login. I think you might need an account
to use their system, but it's free to set up and there's no obligation
(or, as far as I can tell, spam). You will see a heading called "New to
Titlewave?" on the right-hand side, near the top. Just click to set up
an account. From there you can search for book titles, authors, etc.
Click on the book cover and it will give you the subject headings,
suggested call number, summary, etc.*

If you can't find it on Follett you may be able to find the book in
other libraries' catalogs. The Library of Congress catalog is at
http://catalog.loc.gov/. Salt Lake City's library system is online at
https://catalog.slcpl.org/. * 

I probably shouldn't admit this, but when all else fails I'll either
find a similar title in our own catalog or on Titlewave and use the
suggested call number and subject headings for the current book. The
rest - title, summary, etc. - I'll do by hand, based on the book itself.

I think that there are also companies out there that you can pay to do
this sort of thing, but if you're short on money it might be worth doing
this by hand.

*Please note: For the methods ending in an asterisk you'll want to look
carefully to be sure that the edition of the book is the same as what
you have. If, for example, you accidentally rely on info for the audio
book or movie instead of the book then you may end up with inaccurate
records after all.

As for getting these done, you could consider training a reliable (and
detail-oriented) parent volunteer, if you have some at your school.

Hope that helps.

Grand County High School
Moab, UT

Marney's question: 

"How on earth does anybody ever get all those books entered into the
system and shelf-ready in a timely manner?  Am I missing a shortcut?  Is
there a magic fix known only to library science majors?  Where do I turn
for help in finding solutions to predicaments like these?  If you guys
out there in Library Land have any suggestions, I am ready to read and

-----Original Message-----
From: library-media-bounces at lists.uen.org 
[mailto:library-media-bounces at lists.uen.org] On Behalf Of Marney
Sent: Thursday, December 10, 2009 11:51 AM
To: Larry Jeppesen; library-media at lists.uen.org; Cleo Riggs; Ken Luke;
Leslie Linton; Wendy McAtee
Subject: Re: [library-media] Cataloging

** Reply Requested When Convenient **

Here's my two cents' worth.  Because I am a classified employee who is
nonetheless solely in charge of an elementary library, I freely admit
that I fit in the "untrained" category when it comes to cataloging,
especially compared to certified library teachers.  However, despite my
having attended numerous training workshops over the past twelve years,
thus improving my own grasp of basic procedures well above the level
that most of my predecessors had, I am still "stuck" with many missing,
inaccurate, incomplete and incorrectly created MARC records that they
entered, in addition to my early efforts that were primarily based on
their examples and misinformation.   Would you believe I was told that
titles and authors were to be entered with ALL CAPS, and that local call
numbers should contain the entire last name of each author??  In my
ignorance, I continued using the call number E PB (easy paperback) and
now can't do a global correction to EPB because the software doesn't
gnize E *space* PB as a valid entry.  As a result, "PB" is the most
popular author on my list of easy hardcover books!  Someday maybe I'll
be able to go in and change each one manually...*SIGH*

Thanks to Follett collection analysis and Alliance Plus updates, the
problem is not as overwhelming as it used to be, but I am certain that
Larry is correct:  my current site catalog would surely help mess up a
union system, if our district ever switched over.  Circumstances  being
what they are, I lack the time, the expertise, and the wherewithal to
bring every aspect of my library's catalog up to professional standards
anytime soon.  That reality is both frustrating and the source of much
guilt.  I'm also pretty sure that my situation is not unique.
Unfortunately, for people like me, cataloging remains the most difficult
and time-consuming thing I do--and the most neglected!  One of the most
daunting tasks I face is dealing with books from sources that do not
include easily accessible MARC records, such as donated copies or most
Scholastic paperbacks, of which we currently have several boxes waiting
for me to get around to processing them.  How on earth does anybody ever
et all those books entered into the system and shelf-ready in a timely
manner?  Am I missing a shortcut?  Is there a magic fix known only to
library science majors?  Where do I turn for help in finding solutions
to predicaments like these?  If you guys out there in Library Land have
any suggestions, I am ready to read and learn.  

Thanks for your time and consideration of these matters.  You are always
so willing to offer suggestions and constructive criticism; I really
enjoy the interaction and communication we librarians enjoy via

Marney Zambrano
Sterling R. Harris Elementary School
Tooele, UT
mzambrano at tooelesd.org 

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