[library-media] FW: [ALA-WO:804] Grants Alert!

Loutensock, Georgia GLoutens@usoe.k12.ut.us
Wed, 19 Mar 2003 13:59:19 -0700

I have not received any information as to which districts are eligible.
Check with your local district if you think you qualify.  gml

Georgia M. Loutensock
Curriculum Section
Utah State Office of Education
250 East 500 South
PO Box 144200
Salt Lake City, Utah 84114-4200

801-538-7769 (fax)

-----Original Message-----
From: ALAWASH E-MAIL [mailto:ALAWASH@alawash.org]
Sent: Wednesday, March 19, 2003 1:30 PM
To: ALA Washington Office Newsline
Subject: [ALA-WO:804] Grants Alert!

ALAWON: American Library Association Washington Office Newsline
Volume 12, Number 24
March 19, 2003

In This Issue:  Grants Alert! [Re-printed from the Department of

Office of Elementary and Secondary Education; Improving Literacy 
Through School Libraries Program (LSL); Notice Inviting Applications
for New Awards for Fiscal Year (FY) 2003

Purpose of Program: The purpose of this program is to improve 
student literacy skills and academic achievement by providing students
with increased access to up-to-date school library materials; a
well-equipped, technologically advanced school library media center; and
well-trained, professionally certified school library media
Eligible Applicants: Local Educational Agencies (LEAs) in which at 
least 20 percent of the students served by the LEA are from families
with incomes below the poverty line. (20 U.S.C. 6383). A list of LEAs
with their family poverty rates is posted on the web at:

Deadline for Notification of Intent to Apply for Funding: We 
strongly encourage each potential applicant to notify us by March 28,
2003, of your intent to submit an application for funding. We will be
able to develop a more efficient process for reviewing grant
applications if we have an estimate of the number of entities that
intend to apply for funding under this competition. Notifications should
be sent by e-mail to the following Internet address: LSL@ed.gov.
Please put ``Notice of Intent'' in the subject line. Applicants 
that fail to provide this e-mail notification may still apply for 

    Applications Available: March 6, 2003.
    Deadline for Transmittal of Applications: April 28, 2003.
    Deadline for Intergovernmental Review: June 27, 2003.
    Estimated Available Funds: $12,000,000.
    Estimated Range of Awards: $20,000 to $350,000.
    Estimated Average Size of Awards: $75,000.

Note: The size of the awards will be commensurate with the 
nature and scope of the work proposed and the number of schools to 
be served.

Estimated Number of Awards: 75-100.

Note: The Department is not bound by any estimates in this 

Project Period: 12 months.

Page Limit: The application must include the following sections: 
title page form (ED 424), one-page abstract, program narrative, budget
summary form (ED 524) with budget narrative, individual resumes (up to 3
pages each) for project directors and other key personnel, statement of
equitable access (GEPA 427), and other required forms and assurances as
described in the application package. Please note that this program is a
competitive discretionary grant program, so it is essential that 
your program narrative address the selection criteria that reviewers
use to evaluate your application.
Applicants are strongly encouraged to limit the program narrative (text
plus all figures, charts, tables, and diagrams) to the equivalent of 15
pages, using the following standards:

    *  A ``page'' is 8.5'' x 11'', on one side only, with 1'' 
margins at the top, bottom, and both sides.
    *  Double space (no more than three lines per vertical inch) 
all text in the program narrative.
    *  Use a font that is either 12-point or larger or no smaller 
than 10 pitch (characters per inch).
    *  Include all critical information in the program narrative, 
eliminating the need for appendices.
    *  The page limit does not apply to the title page form (ED 
424), the one-page abstract, the budget summary form and narrative
budget justification, the resumes, or the assurances and
We have found that reviewers are able to conduct the highest-
quality review when applications are concise and easy to read, with
pages consecutively numbered.

Applicable Regulations: The Education Department General 
Administrative Regulations (EDGAR) in 34 CFR parts 75, 77, 79, 80, 81,
82, 85, 97, 98 and 99.
Description of Program: The Improving Literacy Through School 
Libraries (LSL) program, Subpart 4 of Part B of Title I of the 
Elementary and Secondary Education Act (ESEA), as amended by the No
Child Left Behind Act promotes comprehensive local strategies to improve
student reading achievement by improving school library 
services and resources. The LSL program is one component of the 
Department's commitment to dramatically improving student reading 
achievement by focusing available resources, including those of school
library media centers, on ensuring that no child is left behind. School
library media centers contribute to the improvement of student reading
achievement when there is increased collaboration among instructional
and school library media center staff, provision of additional
instructional materials and resources, and the extension of hours of
operation to include non-school hours.

Invitational Priority
We are particularly interested in applications that meet the 
following invitational priority.
The Secretary strongly encourages applicants to focus on 
comprehensive and collaborative reading efforts that maximize the 
impact of the project on improving student reading achievement. 
Applicants are encouraged to demonstrate the direct link between the
proposed activities and improved reading achievement.
Under 34 CFR 75.105(c)(1) we do not give an application that meets 
the invitational priority a competitive or absolute preference over
other applications.

Selection Criteria

We use the following selection criteria to evaluate applications 
for new grants under this competition. The maximum score for all of
these criteria is 100 points. The maximum score for each criterion is
indicated in parentheses.
We evaluate an application by determining how well the proposed 
project meets the following provisions:
    (a) Meeting the purpose of the statute (10 points).
How well the proposed project addresses the intended outcome of the
statute to improve student literacy skills and academic achievement by
providing students with increased access to up-to-date school library
materials; a well-equipped, technologically advanced school library 
media center; and well-trained, professionally certified school library
media specialists.
(b) Need for school library resources (10 points). How well the
applicant demonstrates the need for school library media improvement,
based on the age and condition of school library media resources,
including: Book collections; access of school library media centers to
advanced technology; and the availability of well-trained,
professionally certified school library media specialists, in schools
served by the applicant.
(c) Use of funds (35 points). How well the applicant will use the funds
made available through the grant to carry out those of the following
activities that meet its demonstrated needs--
(1) Acquiring up-to-date school library media resources, including
(2) Acquiring and using advanced technology,incorporated into the
curricula of the school, to develop and enhance the information
literacy, information retrieval, and critical thinking skills of
(3) Facilitating Internet links and other resource-sharing networks
among schools and school library media centers, and public and academic
libraries, where possible.
(4) Providing professional development, as described in section
1222(d)(2) of the ESEA, for school library media specialists, and
providing activities that foster increased collaboration between school
library media specialists, teachers, and administrators.
(5) Providing students with access to school libraries during
non-school hours, including the hours before and after school, during
weekends, and during summer vacation periods.
(d) Use of scientifically based research (10 points). How well the
applicant will use programs and materials that are grounded in
scientifically based research, as defined in section 9101(37) of the 
ESEA, in carrying out one or more of the activities described under
criterion(c) above.
(e) Broad-based involvement and coordination (15 points). How well the
applicant will extensively involve school library media specialists,
teachers, administrators, and parents in the proposed project activities
and effectively coordinate the funds and activities provided under this
program with other literacy, library, technology, and professional
development funds and activities.
(f) Evaluation of quality and impact (20 points). How well the
applicant will collect and analyze data on the quality and impact of the
proposed project activities, including the extent to which the 
availability of, the access to, and the use of up-to-date school
library media resources in the elementary schools and secondary schools
served by the applicant were increased; and the impact on improving the

reading skills of students.

Geographic Distribution

In making funding decisions we will also consider the equitable 
distribution of grants across geographic regions and among local 
educational agencies serving urban and rural areas.

Application Procedures

Note: Some of the procedures in these instructions for 
transmitting applications differ from those in the Education 
Department General Administrative Regulations (EDGAR) (34 CFR 
75.102). Under the Administrative Procedure Act (5 U.S.C. 553) the 
Department generally offers interested parties the opportunity to 
comment on proposed regulations. However, these amendments make 
procedural changes only and do not establish new substantive policy. 
Therefore, under 5 U.S.C. 553(b)(A), the Secretary has determined that
proposed rulemaking is not required.

Pilot Project for Electronic Submission of Applications

In FY 2003, the U.S. Department of Education is continuing to 
expand its pilot project for electronic submission of applications to
include additional formula grant programs and 
additional discretionary grant competitions. The Improving Literacy
Through School Libraries Program, CFDA 84.364A, is one of the programs
included in the pilot project. If you are an applicant under the
Improving Literacy Through School Libraries Program you may submit your
application to us in either electronic or paper format.
The pilot project involves the use of the Electronic Grant 
Application System (e-Application) portion of the Grant Administration
and Payment System (GAPS). Users of e-Application will be entering data
on-line while completing their applications. You may not e-mail a soft
copy of a grant application to us. If you participate in this voluntary
pilot project by submitting an application electronically, the data you
enter on-line will be saved into a database. We request your
participation in e-Application. We shall continue to evaluate its
success and solicit suggestions for improvement.
If you participate in e-Application, please note the following:
    *  Your participation is voluntary.
    *  You will not receive any additional point value because you 
submit a grant application in electronic format, nor will we penalize 
you if you submit an application in paper format. When you enter the
e-Application system, you will find information about its hours of
    *   You may submit all documents electronically, including the 
Application for Federal Assistance (ED 424), Budget Information
Non-Construction Programs (ED 524), and all necessary assurances and
    * After you electronically submit your application, you will 
receive an automatic acknowledgement, which will include a PR/Award 
number (an identifying number unique to your application).
    * Within three working days after submitting your electronic 
application, fax a signed copy of the Application for Federal 
Assistance (ED 424) to the Application Control Center after following
these steps:
(1) Print ED 424 from the e-Application system.
(2) The institution's Authorizing Representative must sign this form.
(3) Place the PR/Award number in the upper right hand corner of the
hard copy signature page of the ED 424.
    (4) Fax the signed ED 424 to the Application Control Center at 
(202) 260-1349.

     * We may request that you give us original signatures on all 
other forms at a later date.
*  Closing Date Extension in Case of System Unavailability: If you
elect to participate in the e-Application pilot for the Improving
Literacy Through School Libraries Program and you are prevented from
submitting your application on the closing date because the
e-Application system is unavailable, we will grant you an extension of
one business day in order to transmit your application electronically,
by mail, or by hand delivery. For us to grant this extension--

 (1) You must be a registered user of e-Application, and have 
initiated an e-Application for this competition; and (2)(a) The e-
Application system must be unavailable for 60 minutes or more between
the hours of 8:30 and 3:30 p.m., Washington, DC time, on the deadline
date; or
(b) The e-Application system must be unavailable for any period of 
time during the last hour of operation (that is, for any period of time
between 3:30 and 4:30 p.m., Washington, DC time) on the deadline date. 

The Department must acknowledge and confirm these periods of 
unavailability before granting you an extension. To request this 
extension you must contact either (1) the person listed elsewhere in
this notice under FOR FURTHER INFORMATION CONTACT or (2) the e-GRANTS
help desk at 1-888-336-8930.
You may access the electronic grant application for the Improving 
Literacy Through School Libraries Program at: 

FOR APPLICATIONS CONTACT: Applications will be available on the 
World Wide Web at the following sites: 


Hard Copies will be available after March 6, 2003, from the 

Education Publications Center (ED Pubs), P.O. Box 1398, Jessup, MD 
20794-1398. Telephone (toll free) 1-877-433-7827. FAX: (301) 470-1244.
If you use a telecommunications device for the deaf (TDD), you may call
(toll free): 1-877-576-7734.
You may also contact ED Pubs at its Web site: http://www.ed.gov/
pubs/edpubs.html or you may contact ED Pubs at its e-mail address: 
If you request an application from ED Pubs, be sure to identify 
this competition as follows: 84.364A.

Department of Education, 400 Maryland Avenue, SW., room 5C130, FOB-6,
Washington, DC 20202-6200. Telephone: (202) 260-1335 (Margaret McNeely)
or (202) 260-1091 (Beth Fine) or via Internet: LSL@ed.gov.
If you use a telecommunications device for the deaf (TDD), you may 
call the Federal Information Relay Service (FIRS) at 1-800-877-8339.
Individuals with disabilities may obtain this document in an 
alternative format (e.g., Braille, large print, audiotape, or computer
diskette) on request to the program contact person listed under FOR

Electronic Access to This Document

You may view this document, as well as all other Department of 
Education documents published in the Federal Register, in text or Adobe
Portable Document Format (PDF) on the Internet at the following site: 

To use PDF you must have Adobe Acrobat Reader, which is available 
free at this site. If you have questions about using PDF, call the U.S.
Government Printing Office (GPO), toll free, at 1-888-293-6498; or in
the Washington, DC area at (202) 512-1530.

Note: The official version of this document is the document 
published in the Federal Register. Free Internet access to the 
official edition of the Federal Register and the Code of Federal 
Regulations is available on GPO Access at: http://


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