[Curriculum Directors] FW: OnTrack Professional Development Management System

Collins, Jonathan Jonathan.Collins at schools.utah.gov
Wed May 24 16:03:51 MDT 2017

Curriculum Directors,

Please read the message below from Rick Gaisford regarding the OnTrack system.

Thank you,

Jon Collins
Administrative Secretary
Diana Suddreth, Teaching and Learning Director
Utah State Board of Education
250 E 500 S | PO Box 144200  | Salt Lake City, UT 84114-4200 |*: 801.538.7788 | 7: 801-538.7769 |* : jonathan.collins at schools.utah.gov<mailto:jonathan.collins at schools.utah.gov>
Please consider the environment before printing this email. P

Dear Educator,
The professional development management system, OnTrack, will be changing this summer.

On June 30, 2017, OnTrack, provided by TrueNorthLogic / Performance Matters will be shut down.

Beginning July 1, 2017 the Utah State Board of Education will begin working a new provider, MIDAS Education, to provide a new professional development management system.
We want you, as administrators, to be aware of the following so the transition to the new system can be as easy as possible:
(A graphic of the transition timeline is attached and can also be downloaded at: https://drive.google.com/file/d/0ByNDskd3z1iUcmRkejBlOVJrQnM/view?usp=sharing)

1.There will be a transition period before all the data, including courses, course data, educator accounts, educator transcripts, etc. will be incorporated into the new system.

2. The target date to have the new system fully functional is September 1, 2017.

3. Training resources, workshops and webinars be made available in July and August on how to use new system from MIDAS Education.

4. Please inform educators in your districts and schools of this change. All educators should print a copy of their professional development transcript for their records.  This is particularly important if they plan to apply for a lane change or need a record of their professional development activities for other purposes during the summer months. We are sending educators an email through their CACTUS email accounts this Friday notifying them directly of this step.  Additionally, Sheri Heiter from Weber School District created the attached PDF to describe the process (thank you Sheri! It is attached and can also be downloaded at this link: https://drive.google.com/file/d/0ByNDskd3z1iUYnBwRXBrRkRNdzg/view?usp=sharing).  You are welcome to share this with educators as well.

5. No new courses will be accepted into the OnTrack system after June 2, 2017

6.  For all courses in OnTrack completed by June 30, 2017, make sure that educator credit is posted in OnTrack by June 30, 2017

7. For courses that will be taught in July and August of this year, you should print/save the course roster for each course so that you will know who was registered when teaching the course. Additionally, you may want to print/save the e-mail address of the participants so you can send out reminders for a course being taught. Once the new system is fully operational, you will be able to enter educator credit for courses conducted during July and August.

We thank you for your patience as we transition to this new professional development management system from MIDAS Education.

Please share this information with others that may need to know about this transition.

If you have additional questions/concerns not mentioned here, please contact me at rick.gaisford at schools.utah.gov<mailto:rick.gaisford at schools.utah.gov>.

Rick Gaisford

Rick Gaisford
Educational Technology Specialist
Utah State Board of Education
250 E 500 S
P.O. Box 144200
Salt Lake City, UT 84114-4200

[cid:7cce90ad-2dea-400e-b2c2-7df2717bb31a at namprd14.prod.outlook.com]
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